Close the Signing Before the Window Closes.
Player contracts, FBI background checks, FIFA / FIBA / IIHF international transfer certificates, and visa documents authenticated for international clubs signing US-based athletes — turned around in days, not weeks, from our Philadelphia firm.
Built for the transfer window.
Federations don't care that the window closes Tuesday. We treat your deadline like the only one that matters.
5–7 Day Turnaround
Full federation packages — FBI + contracts + translation — turned in 5–7 business days.
Federation-Format Aware
We know what RFEF, FIGC, FFF, FIBA Europe, and CBF will actually accept versus reject.
Athlete Privacy / NDA
NDAs and secure portals so pre-announced transfers don't leak through the document chain.
Agent-Friendly Billing
Direct billing to clubs or agencies. Net-30 for repeat clubs and FIFA-licensed agents.
FIFA / FIBA / IIHF / WBSC
Federation-to-federation transfer paperwork handled across major sports bodies.
P-1 / O-1 Visa Support
Notarized affidavits, contracts, and award letters apostilled for US athletes' foreign work permits.
Sworn Translation
Spanish, Italian, Portuguese, French, German, Turkish — bound and delivered with the originals.
DHL to Club Office
Tracked international delivery direct to the federation office, club legal, or visa processor.
Your transfer package, fast.
One team handles the FBI check, contract notarization, apostille, translation, and DHL — in parallel.
Map the Federation Requirements
First call we map every document the destination federation actually requires for the registration — no surprises mid-window. Different leagues require different combinations of FBI checks, transfer certificates, and notarized contracts.
- Federation checklist
- Window deadline reverse-engineered
- Quote within the hour
Run FBI Check in Parallel With Contracts
FBI Identity History Summary requested in parallel with RON notarization of player and agent contracts. Running both tracks at once compresses what is usually a 3-week sequence into one week.
- FBI Approved Channeler
- RON notarization
- Parallel tracking
Done sequentially, FBI (5–7 days) + contract notary (1 day) + state apostille (3–5 days) + USDOS apostille (5–10 days) + DHL = 3+ weeks. In parallel we deliver in 5–7 business days.
USDOS for FBI, State SOS for Contracts
US Department of State apostille for the FBI Identity History Summary (federally issued); state Secretary of State apostille for the notarized player and agent contracts. Same-day where possible.
- USDOS hand-carry
- State SOS for contracts
- Same-day option in PA, NJ, DE
Sworn Translation Into Destination Language
Spanish (Spain or Latin America), Italian, Portuguese (Brazil or Portugal), French, German, Turkish — by sworn translators recognized by the destination federation.
- Country-specific sworn
- Bound with originals
- Federation-grade formatting
DHL Direct to the Club
Final package DHL'd direct to the club's legal office, the federation registration desk, or the visa processor — with tracking shared to the agent and the club's GM.
- DHL Express international
- Direct-to-federation option
- Tracking shared with agent
The most common mistakes we see.
Requesting the FBI check too late
FBI Identity History Summaries can take 5–7 business days through an Approved Channeler. Started the same day you start the apostille, this is the long pole — request it immediately on day one.
Apostilling the FBI check at the state level
FBI checks are federal documents — they can only be apostilled by the US Department of State. A state-level apostille on an FBI check is invalid and rejected by every federation.
Translating after legalization
Most federations require sworn translation bound with the apostilled original. Translating afterwards forces a second authentication cycle that you don't have time for.
Philadelphia Notary & Apostille
We are a Philadelphia-based document legalization firm serving international sports clubs, federations, and FIFA-licensed agents signing US-based athletes. Two hours from Washington DC for US Department of State hand-carry, we run player contracts, FBI background checks, federation transfer certificates, and visa support documents at transfer-window speed.
Led by Brian Perez, our team coordinates directly with state Secretaries of State, the U.S. Department of State, foreign embassies, and sworn translators to deliver complete, ready-to-submit packages — reviewed before they ever leave our office in Chestnut Hill, Philadelphia.
Frequently asked questions
Closing a transfer this window?
Share the player file and destination federation — we'll quote the full legalization package within the hour and get the FBI check moving today.