Proud Middle States Partner

Middle States Association Apostille Services

The complete authentication pipeline for Middle States Association embossed diplomas, transcripts, and accreditation documents. We hand-carry from MSA, notarize directly with Heads of School, apostille at the Secretary of State, translate in-house, and ship worldwide.

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Embossed school diploma and transcript with Middle States Association apostille
How It Works

Three Pathways — One Pipeline

Pick the path that matches your situation. Every pathway lands at the same Secretary of State, with the same in-house translation and shipping options.

School-initiated with Middle States embossment

The recommended pathway. Your school places the embossment order directly with Middle States Association in Philadelphia. From the moment MSA finishes embossing, we take over — pickup, notarization with the Head of School, Secretary of State apostille, optional translation, and worldwide shipping.

1

School orders MSA embossment

The school's registrar or administrator submits diplomas, transcripts, or academic documents to Middle States Association for the official embossment seal.

2

We hand-carry from MSA

Our courier picks up directly from MSA's Philadelphia office and hand-carries the embossed package to our firm — no postal handoffs, no lost diplomas.

3

Notarization with the Head of School

We schedule remote or in-person notarization with the Head of School, Principal, Registrar, or any authorized signatory. Wet-ink certifications and supporting documents attached as needed.

4

Pennsylvania Secretary of State apostille

Notarized originals — along with any supporting certifications — are walked into the PA Department of State for Hague Convention apostille.

5

Translation option

Certified or sworn translation in 20+ languages, attached to the apostilled original. Handled entirely in-house — no second vendor.

6

Shipped to the school or family

Tracked international delivery to you, the receiving school, or the ministry abroad.

Submit School Order & Embossment Form
Why Choose Us

The Only Firm With a Direct Line to Middle States

Hand-carry pickup from MSA, signatures from Heads of School anywhere in the world, in-house translation, and a live tracker on every order — built specifically for international schools and the families they serve.

Direct relationship with Middle States Association

We're on first-name terms with MSA's embossing coordinator and front-office staff. Our team visits their office once or twice every week — embossed packages don't sit in a mailroom waiting for pickup, they come straight back with us.

Real Orders

Recent Case Studies From Successful Orders

Two recent orders — one institutional, one family. Same firm, same workflow, very different stakes.

School Partner🇨🇿Czech Republic

100+ diplomas, one shipment, zero chasing

  1. 1International school in the Czech Republic ships 100+ diplomas to Middle States Association for embossment.
  2. 2Our courier hand-carries the embossed package from MSA back to our firm in Philadelphia.
  3. 3We alphabetize every document by school and student name, then prep the file for notarization.
  4. 4Heads of School sign each notarization via Remote Online Notarization from Prague.
  5. 5We print and attach the double-statement letters prepared by the school to every diploma.
  6. 6Full batch is walked into the Pennsylvania Secretary of State for Hague apostille.
  7. 7Tracked international shipment delivered directly to the school — ready to hand to graduates.
Family / Urgent🇹🇿→🇵🇦Tanzania → Panama

Urgent international school request — translated & legalized

  1. 1Family with a child enrolled at an international school in Tanzania needs documents for use in Panama — urgently.
  2. 2We issue a prepaid shipping label so the school can send originals directly to our firm (family opted out of MSA embossment).
  3. 3Remote Online Notarization scheduled with the Head of School in Tanzania.
  4. 4Double-statement letters printed and attached to each document.
  5. 5Translated into Spanish in-house; translations are certified, then apostilled alongside the originals.
  6. 6Full set couriered to Panama with tracking — received and accepted without revisions.
For School Leadership

Partner With Us

We partner with Middle States Association schools across four continents. If your institution is interested in working with us, we'd be more than happy to welcome the partnership opportunity — tell us about your workflow and we'll design a pipeline around it.

Partner Benefits

Dedicated school workflow

A custom intake pipeline mapped to your registrar's process — embossment, notarization, apostille, translation, ship — handled on a single project plan per graduating class.

School Partnership Intake

Tell us about your institution. Required fields marked with *.

We typically respond within one business day.

Middle States Apostille — Common Questions

For Schools & Registrars

For Families & Graduates

Client Portal

Live Order Status, File Access, and Support, Anytime, Anywhere.

Track your pennsylvania apostille in real time, download completed files, and request changes — all from your secure client portal.

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Order Details

Your order is being processed! Track the progress below.

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Order Progress
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Notarize
2
Apostille
3
Translating
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Ready
Order Information
Service
Pennsylvania Apostille
State
Pennsylvania
Documents
1 original
Est. Delivery
May 21, 2026
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Ready to authenticate Middle States documents?

The chosen apostille back-office for international schools across four continents. One firm, one invoice, one tracker per order.

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Philadelphia Notary & Apostille is a document legalization, apostille processing, and translation firm based in the United States. We are not a law firm and do not provide legal advice.