A repeatable Middle States workflow that reduces the school’s workload, answers the family’s questions, and carries each academic file from attestation through international delivery.
Philadelphia Notary & Apostille is an independent service provider and is not an agent of Middle States Association.
Office of the University Registrar · Philadelphia, Pennsylvania
| Course | Title | Cr. | Grade |
|---|---|---|---|
| ME 3210 | Thermodynamics II | 3.0 | A |
| ME 3455 | Fluid Mechanics | 4.0 | A− |
| MATH 3400 | Differential Equations | 3.0 | B+ |
| ENGR 3710 | Materials Laboratory | 2.0 | A |
| ME 4120 | Machine Design | 3.0 | A |
| ME 4250 | Dynamic Systems | 3.0 | A− |
| ENGR 4900 | Senior Capstone Project | 4.0 | A |
| SPAN 2010 | Intermediate Spanish | 3.0 | A− |
I, John Doe, Secondary School Principal, hereby swear and affirm that the attached academic record is a true, authentic, and unaltered original issued by Keystone Valley University.
I further certify that the signature appearing on the attached record is true and genuine, and that I make this attestation in my official capacity.
Harrisburg · United States of America
This Apostille only certifies the authenticity of the signature and the capacity of the person who has signed the public document, and, where appropriate, the identity of the seal or stamp which the public document bears.
This Apostille does not certify the content of the document for which it was issued.
This Apostille is not valid for use anywhere within the United States of America.
A document’s physical location is not always the only factor in determining its authentication path. For many Middle States schools, the American academic credential and the Pennsylvania-based certification process create the practical route used for international presentation. Final requirements depend on the receiving authority.
The school follows an American curriculum, offers an American credential, or awards an American diploma.
The diploma or transcript is prepared or embossed through Middle States Association in Philadelphia.
An authorized school official signs the tailored attestation before a Pennsylvania notary.
The notarized school statement proceeds through the applicable Pennsylvania authentication process.
Translation and destination-specific requirements are added when the receiving authority requires them.
Some schools manage every request. Others prefer that families work directly with us. The workflow adapts without leaving anyone unsure of the next step.
We organize a graduating class or student group as one coordinated project, with one school contact and a signing plan built around the academic calendar.
Most schools do not have an internal playbook for international notarization and apostille requests. We remove that uncertainty before asking the school to act.
We place the tailored attestation on the school’s official format.
Registrar, Superintendent, Head of School, Director, Legal Representative, or another authorized official.
The signer verifies identity and signs while the notary witnesses the act.
The notary does not simply stamp a copy. The school official appears in a live virtual session, verifies identity, and signs the school-specific attestation while the notary witnesses the act.
If a receiving authority requires wet ink, we tailor the workflow and coordinate a physical signing instead.
The attestation is drafted from the order, school, signer, appointment, and documents being certified.
The authorized official enters the secure platform and completes the required identity checks.
The official signs during the live audio-video session while the commissioned notary observes.
The electronic signature and notarial certificate are attached to the attestation for the next authentication step.
We settle the questions before processing begins, then keep the school and family informed while the file moves through each handoff.
We review the destination, documents, student details, and whether the request includes a DOV, homologación, or another filing.
The school or family arranges the Middle States document request; our team coordinates retrieval or receipt.
We create the school-specific statement using the signer, records, appointment details, and any required double-statement language.
The authorized official joins the notary online, verifies identity, signs, and receives the completed electronic notarial certificate.
We move the notarized file through the correct Pennsylvania authentication route and any destination-specific submission.
Certified or sworn translation can be prepared within the same managed order.
We dispatch the completed file by DHL, UPS, FedEx, or USPS and keep the school and family informed.
Once a school’s pathway is established, future orders become a familiar, repeatable process.
The partnership is not only about obtaining an apostille. It is about giving the school and family a clear route they can trust and repeat.
The signing and authentication steps are designed around the document, signer, and receiving authority—not a generic checklist.
We arrive with the questions answered, the statement drafted, and the appointment organized.
One team manages the school, family, notary, apostille, translation, and shipping handoffs.
Once the school’s workflow is established, future class and alumni orders follow a familiar process.
Tell us about the school, documents, destination, and anticipated order volume. We will review the requirements and send the correct school-specific form.
Each order can carry private progress updates, completed files, support communication, and final carrier tracking in one place.
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